Project Setup

Prepare Your Google Form

Before you can use Smart Form Notifications, you must have a Google Form ready to receive responses. This form serves as the foundation for your automation.

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Step 1: Create Your Form

Go to forms.google.com and start a new blank form. Give it a clear title like "Customer Inquiry" or "Job Application".

Open Google Forms
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Step 2: Add Essential Question Types

To get the most out of the add-on's features, consider including these specific question types:

Email Address

Essential

Use a 'Short Answer' question. This allows you to use the {{Email}} merge tag to send automatic receipts back to respondents.

Multiple Choice / Dropdown

Logic

Perfect for Conditional Logic. Route emails to different teams (e.g., Sales vs. Support) based on the user's selection.

File Upload

Advanced

If you want to receive resumes or receipts. The add-on can automatically attach these files to your notification emails.

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Step 3: Organize for Merge Tags

The names of your questions will become your Merge Tags (Variables).

Keep it Simple

Use clear labels like "Name" or "Phone Number" instead of long sentences.

Consistency

The add-on displays these labels exactly as written in the "Insert Variables" sidebar.

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Step 4: Connecting the Add-on

  • 1
    Click the puzzle icon at the top of the Google Form.
  • 2
    Select Smart Form Notifications.
  • 3
    Click Open to reveal the configuration sidebar.
The Google Form editor with the sidebar activated
PRO TIP: Refresh Fields after changing questions
Next: Design Your Template